[EXAMPLE] Closing Checklist¶

Example content

This document is a placeholder written as a realistic example. It will be replaced with the actual SOP once written. Do not follow these instructions in practice.

This checklist ensures Second Summit Stafford closes safely and is ready for the next business day. The final class ends at 8:00 PM, with facility secured by 9:15 PM.

Purpose¶

Proper closing procedures protect the facility, equipment, and ensure accurate financial records. John (front desk) handles most tasks, with final security check by Sarah (GM) or designated key holder.

Post-Class Operations (8:00 PM - 8:30 PM)¶

Equipment & Facility¶

Escort last families out - Ensure all participants have left safely
Lock gym entrance - Separate from front entrance for cleaning
Equipment wipe-down - All touched surfaces with approved cleaner
Vacuum high-traffic areas - Reception, viewing area, entrance mats
Empty trash bins - Replace liners, take bags to dumpster

Administrative Closure¶

Process final transactions - Complete any pending sales or payments
Count cash register - Use daily till count sheet
Print end-of-day report - Revenue summary and transaction log
Secure cash and deposits - Lock in safe per cash handling policy

Daily Reconciliation (8:30 PM - 8:45 PM)¶

Financial Tasks¶

Balance register - Compare physical count to system reports
Record attendance - Update coaching notes for absences/makeups
File daily paperwork - Waivers, incident reports, registration forms
Update class notes - Any participant progress or concerns for coaches

Next Day Preparation¶

Print tomorrow's rosters - Leave on counter for opening staff
Check birthday party setup - If scheduled, prepare party room
Review coach schedule - Confirm all positions filled
Restock supplies - Paper towels, cleaning supplies, office materials

Facility Security (8:45 PM - 9:15 PM)¶

Systems Shutdown¶

Turn off gym equipment - All speakers, fans, specialized apparatus
Dim lobby lighting - Leave security lights on, turn off main zones
Lock interior doors - Office, storage, emergency exits
Set coffee timer - Auto-brew for 8:45 AM arrival

Final Security Check¶

Walk facility perimeter - Check all windows and exit doors
Verify restroom areas clear - Check for left items or issues
Turn off lobby music - Silence all audio systems
Activate security system - 60-second exit delay

Exit Protocol¶

Lock front entrance - Double-check deadbolt engagement
Test exterior lights - Ensure parking lot illumination working
Log closing time - Record in operations sheet
Text Sarah (GM) - "Stafford secure, all good" or report issues

Issue Documentation¶

Issue Type	Action Required	Notify
Equipment malfunction	Tag item "OUT OF ORDER"	Sarah (GM) + maintenance
Cleaning issues	Document with photos	Cleaning service + Sarah
Security concern	Secure area, don't handle alone	Sarah (GM) immediately
Cash discrepancy	Double-count, document variance	Sarah (GM) before leaving

Security Priority

Never leave the building alone if you feel unsafe or notice suspicious activity. Call Sarah (GM) and stay inside with doors locked until help arrives.

Emergency Situations¶

After-Hours Emergency Contacts¶

Sarah (GM): 555-0100 (call/text)
Security Company: 555-0200 (alarm issues)
Police Non-Emergency: 555-0300
Emergency Services: 911

Equipment Emergencies¶

HVAC Issues: 555-0400 (24/7 service)
Electrical Problems: 555-0500 (emergency electrician)
Plumbing: 555-0600 (after-hours service)

Weather Considerations¶

Severe Weather Protocol

During severe weather warnings, wait for all-clear before leaving. Monitor weather alerts and coordinate with Sarah (GM) for delayed closing if needed.

Handoff Notes¶

Always leave a note for opening staff about: - Any equipment issues discovered - Unusual incidents during the day
- Supply needs or maintenance requests - Changes to next day's schedule

Quality Control

Take a moment to view the facility as a parent would see it tomorrow morning. Clean, organized, and welcoming spaces reflect our commitment to excellence.